Regular Monthly Board Trustees Meeting 4/14/2026 @ 5:30 pm

Regular Monthly Board of Trustees Meeting

of the Village of Birchwood will be held on April 14th, 2026 2026 at 5:30 pm

at the Birchwood Village Hall, 101 N Main St, Birchwood, WI 54817.

Call Regular Board of Trustee Meeting to Order

Pledge of Allegiance

Roll Call

Clerk to note attendance: R. VanGilder, B. Darkow, P. Parkos, T. LeBrocq, R. Seffinga

Public Notice

Posted at Birchwood Post Office, Village Hall, Pioneer Market & Deli, and the Village Website

Agenda

1. Approve current agenda.
2. Public Comments (on agenda items only – limit 3 minutes)
3. Committee Reports
   1. BFCESD
4. Department Reports (no discussion or action)
   1. Water/Sewer
   1. Street/Parks
   1. Police
   1. Building Inspector/Zoning Administrator
5. Financial Report
   1. Review and discuss Monthly Financial Report (no action)
   1. Review and discuss Quarterly Financial Report (no action)
6. Meeting Minutes
   1. March 10^th, 2026 Regular Monthly Board of Trustees Meeting Minutes
   1. March 23, 2026 Public Hearing and special BOT Meeting Minutes
7. Resolutions
   1. Resolution 277-26 Solor Energy Project Financing
      1. Discussion and possible action on Resolution No. 277‑26; authorizing the Village to enter into a tax‑exempt promissory note with Dairy State Bank in an amount not to exceed $310,517 for a municipal solar photovoltaic energy project.
   1. Resolution 278-26 Regular Meeting Schedule for the Plan Commission Committee
      1. Review and possible adoption of Resolution No 278-26; procedures related to regular meetings, special meetings requested by applicants, and cancellation of meetings due to lack of agenda items or inability to achieve a quorum.
   1. Resolution 279-26
      1. Consideration and approval of Resolution 279-26 – Incident and Complaint Policy and Procedure, Including Adoption of Exhibit A (Incident and Complaint Form)
8. Ordinance Amendments
   1. Ordinance Amendment No. 6‑2026 – Abatement
      1. Review and discuss proposed amendments to the abatement ordinance, including any changes to procedures, enforcement authority, and compliance requirements. The item may include an overview of the purpose of the amendment, discussion regarding its impact on property owners and enforcement practices, consideration of public input if applicable, and any clarifying questions from the Council, followed by possible Council action.
   1. Ordinance Amendment No. 7‑2026 – Public Nuisances
      1. Consider proposed amendments to the Public Nuisances ordinance, including a discussion of revisions to definitions, regulatory standards, or enforcement provisions. The discussion may address the intent of the amendment, how it aligns with existing municipal regulations, and any anticipated effects on public health, safety, and welfare, with the opportunity for Council deliberation and possible action.
   1. Ordinance Amendment No. 8‑2026 – Annual Organizational Meeting
      1. Review proposed amendments related to the Annual Organizational Meeting ordinance, including provisions governing the structure, timing, and procedural requirements of the meeting. Discussion may include the rationale for the changes, consistency with statutory requirements, and administrative impacts, followed by Council discussion and potential action.
9. August Regular Board of Trustees Meeting Date
   1. Change August Regular Board of Trustees Meeting date due to election on August 11, 2026
10. Public Entity Money Market Account
    1. Discussion and possible action on moving general money market account over to Dairy State Bank Public Entity Money Market Account.
11. Park Advertisement
    1. Doolittle Park 4×6 banner for Birchwood Park Advertisement Program
12. Birchwood School Property
    1. Consideration and possible action to approve a property transfer with the Birchwood School District in exchange for the purchase of a fence and approval of a setback waiver for the fence.
13. Adjournment.