Regular Monthly Board of Trustees Meeting Tuesday, June 9, 2026, at 5:30 pm

The RegularMonthlyBoardofTrusteesMeeting of TheVillageofBirchwoodwillbeheldon Tuesday, June 9, 2026, at 5:30 pm at the BirchwoodVillageHall,101NMainSt,Birchwood,WI54817.

AGENDA 

Call meeting to order (Meeting is recorded) 

Pledge of Allegiance

Roll call by Clerk: R. VanGilder, B. Darkow, P Parkos, T. LeBrocq, and R. Seffinga

Public Notice: Posted at the Birchwood Post Office, Village Hall, Pioneer Market/Deli and Village Website. Rice Lake Chronotype- Public notice for Liquor License applications.

Discussion/ActionItems:

1. Current agenda
   • Approve current agenda
2. Public Comments
   • Public Comments on Agenda Items Only (Limit 3 minutes per person)
3. Approval of Meeting Minutes
   • Approve Regular Board of Trustee meeting minutes-May 12, 2026
   • Approve BOR minutes from May 11, 2026
4. Department Reports
   • Law Enforcement – Department report
   • Public Works – Department report on Sewer, Water, Streets, and Parks
   • BFCESD update
   • Water/Sewer
   • Street/Parks
5. Financial Report
   • Review and discuss Financial Report (no action)
6. Loader Replacement
   • Discussion and possible action on replacing 524K front end loader and financing a new end loader. 
7. Resolution 280-26 Supporting a Comprehensive and Sustainable Transportation Funding Solution
   • Review, discuss, and consider approval of the proposed resolution supporting long-term transportation funding.
8. Resolution 284-26 2025 Compliance Maintenance Annual Report
   • Review and approve 2025 Compliance Maintenance Annual Report for the Birchwood Wastewater Treatment Plant.
9. Municipal Attorney
   • Discussion and possible consideration of engagement letter with Von Briesen Law Office.
10. Raze Order
    • Discussion and possible action on draft raze order for 306 W. Cedar Ave., Birchwood, WI, for alleged violations of Wis. Stat. § 66.0413 and Village Ordinance § 6-632.
11. House Moving Route
    • Arnevik Moving Service LLC is requesting approval of an alternative route in the event they are unable to use the previously approved route from the last board meeting due to road construction on Main St. and Cedar Ave
      • Proposed Alternative Route: Starting at St. John’s Catholic Church property on W. Balsam Ave, travel east on W. Balsam Ave., crossing S. Main St. onto E. Balsam Ave., continue east on E. Balsam Ave. to S. Wilson St, proceed south on S. Wilson St. a short distance to the destination, and then to destination located on S. Wilson St.
12. New Road – Orchard Avenue Extension
    • Discuss and consider approval of a name for the new road extending from Orchard Avenue Extension (e.g., “Timber Lane”).
    • Review the existing easement agreement and discuss possible revisions to reflect the new road access; consider referring the updated agreement to the municipal attorney for review.
    • Discuss and take possible action on issuing notices of address and access changes to property owners located along the new road.
13. Municipal Utility Billing Requests – Scott VanGilder
    • Scott VanGilder requested to reduce sewer consumption on 1^st quarter utility bill due to water heater malfunction. Village staff were informed the water went down a floor drain.
14. Special Event Permit
    • Lion’s Club Bluegill Festival-July 17^th-19^th, 2026
      • Main Street, E Chetac to Elm Ave
15. Block/Street Closing Permit
    • Lion’s Club Bluegill Festival
      • Music on Main Street held from July 17^th-19^th, 2026 – Main Street from E Chetac Ave to Elm Street
      • Parade held on July 19th, 2026 – Catholic Church down Mainstreet to Elm Street
    • Lion’s Club Bluegill Festival
      • Vendors – 4 pm July 17th thru 5 pm July 19^th, 2026. In front of Lion’s Building on N Main St, N Main Street to Elm Ave up to Airtec Sports Birchwood property.
16. Special Vendor Permit
    • Lion’s Club – Bluegill Festival requesting to have food and craft vendors- July 17^th, 2026-July 19^th, 2026. Lion’s Club to approve and maintain all pertinent information for vendors.
17. Alcohol Beverages in Public areas
    • Waive Ordinance Article VI. – Offenses Involving Alcohol Beverages Sec. 16-355 © during Bluegill Festival-July 17^th-July 19^th, 2026.
18. Temporary Class “B” Beer Licenses-Brunclik completed background checks
    • Lion’s Club Bluegill Festival July 17^th-19^th, 2026
      • Main Street next to Village Hall from Elm to Park, Rest Park, and Firehall
      • Baseball Field (Lot 8, block 8) including concessions stand and inventory trailer. All of Lot 8.
19. Approve Alcohol Beverage License Applications (July 1^st, 2026-June 30^th, 2027)-see folder. Brunclik completed background checks. One Composite motion. 
    • Pioneer Market & Deli-Business Name: Pioneer Marker & Deli-Agent-Jesse DeGross
      • Class “A” Beer and “Class A” Liquor
    • MBGB Holding LLC-Business Name: Blue Gill Bar-Agent- Mary Lynn Manka
      • Class “B” Beer and “Class B” Liquor
    • Pizza Den Company LLC-Business Name-Paul’s Pizza Den-Agent: Lauren A. Parkos
      • Class “B” Beer and “Class B” Liquor
    • Amrik Enterprises LLC-Trade Name: Jason Market-Agent- Maninder K. Duhela
      • Class “A” Beer and “Class A” Liquor
    • Synergy Community Cooperative-Business Name: Birchwood Cenex-Agent: Heleyna Kasten
      • Class “A” Beer and “Class A” Liquor
    • DolgenCorp, LLC-Business Name- Dollar General Store #23731-Agent: April Kaiser
      • Class “A” Beer and “Class A” Liquor
    • Pizza Den Co LLC -Business Name- The Den Taphouse-Agent: Lauren Parkos
      • Class “B” Beer and “Class B” Liquor
    • Grumpy Gribo, LLC-Business Name: The Birchwood Collective-Agent- Kelly Gribowski
      • Class “B” Beer and “Class C” Liquor (Wine Only)
20. Approve Alcohol License application (Seffinga refrain from voting)
    • Birchwood Lions Club- Business Name-Lions Club House-Agent: Randy Seffinga
      • Class “B” Beer and “Class C” Liquor (Wine only)
21. Approve Alcohol License application (LeBrocq refrain from voting)
    • QCorbel LLC-Trade Name: The Birchwood Café-Agent-Tyler Lebrocq
      • Class “B” Beer and “Class C’ Liquor (Wine only)
22. Approve Operator’s License (July 1^st, 2026-June 30^th, 2027)-see folder. Brunclik completed background checks. One Composite Motion.
    
    Primary place of employment where license will be used.
    • Pioneer Market & Deli
      • Applicants: Jesse DeGross (Agent), Julie Olmstead, Beth Rock, Sarah Evitch, Lori Clark
    • Jason Market
      • Applicants: Maninder Duhela (Agent), Gurjjt S Duhela, Tara Wolf, Madison Janczak, Kimberly Lane, Lori Dahle, Kiana Bidinger, Amy Sherman
    • The Den Taphouse
      • Applicants: Lauren Parkos (Agent), Mark Jefson, Julie Winberg
    • Blue Gill Bar
      • Applicants: Mary Lynn Manka (Agent), Jacqueline Anderson, Gianna Anderson, Kennady Sevals, Jessi Buckmaster, Alyssa Cherney, Jacob Lynch, Madison Manka
    • Paul’s Pizza Den
      • Applicants: Lauren Parkos (Agent), Eric Hack, Daniel Belanger, Rhonda Hayes, Kristi Olsen
    • Birchwood Cenex
      • Applicants: Heleyna Kasten (Agent), Wyatt Veit, Bella Bree Berge, Kevin Kielas, Alexis Streit, Micah Gonderzik, Amberiel Jones
    • Dollar General Store #23731
      • Applicants: April Kaiser (Agent), Brittany Thurman, Jerad Clarke, Tabatha Etchison
    • The Birchwood Collective
      • Applicants- Kelly Gribowski (Agent)
23. Approve Operator’s License (July 1st, 2026, through June 30, 2027-Adam completed background cks. (LeBrocq refrain from voting)
    • The Birchwood Café
      • Applicant: Tyler LeBrocq (Agent), Sarah Mullen, Jennifer Shannon
24. Approve Operator’s License (July 1st, 2026, through June 30, 2027-Adam completed background cks. (Seffinga refrain from voting)
    • Birchwood Lion’s Club
      • Applicant: Randy Seffinga (Agent)
25. Temporary Operator’s License-Bluegill Festival (July 17th-19th, 2026)-see folder. Brunclick completed background checks. (VanGilder refrain from voting)
    • Applicants: Rocky VanGilder, Jerry Kramer
26. Approve Applications for Cigarette and Tobacco Products Retail License- (July 1st, 2026-June 30th, 2027) Brunclik completed background checks. One Composite motion.
    • MBGB Holdings LLC-Blue Gill Bar
    • Amrik Enterprises LLC-Jason Market
    • Pioneer Market & Deli-
    • Synergy Community Cooperative-Birchwood Cenex
    • Dolgen-Dollar General Store #23731
27. Adjournment