Regular Board Meeting May Minutes

The Village of Birchwood Trustees held the monthly Board Meeting on Tuesday, May 9^th, 2017 at 6:00 p.m. at the Birchwood Village Hall. Roll Call: Depoister, Hurckman, Seffinga, Small, VanGilder – Present.  The Pledge of Allegiance was recited.

 

Police Report – Chief of Police Adam Brunclik, not present, no report given.

 

Maintenance Report – Tucker Fee reporting that Doolittle Park is now open for the season; current projects include mowing grass, spraying weeds, patching roads, and shouldering; we have a broken loader we need to fix;  tennis nets are up on the court; Village had some landscaping needs and culvert clean up; fixed a water leak on S. Main – we had been pumping 55,000 gallons a day and are now down to 25,000 gallons a day.

 

Public Comment – Linda Zillmer speaks to BFCESD funds not being used properly and concerns about property purchase; Brad Bratvold would like to know if the Village would need to insure the building and property if we placed a shed at the park, also needs to be on the June agenda for Bluegill Fest; reports that the urinal in the men’s room at the park is broken.

 

New Business

1. Motion by Seffinga, second by VanGilder to approve agenda as presented, carried 5-0.
2. Motion by Small, second by Depoister to approve the minutes from April 11th board meeting as-is, carried 5-0.
3. Motion by Small, second by VanGilder to approve the signing of the 2016 audit letter and to invite CliftonLarsonAllen to present the 2016 audit at our June board meeting at 5:30 pm, carried 5-0.
4. Motion by Small, second by Seffinga to approve Virginia Hurckman as our representative to the BFCESD committee, carried 5-0.
5. Motion by Seffinga, second by Depoister to remove the water fountain from the front of the Village Hall, carried 5-0.
6. Motion by Depoister, second by Seffinga to put out bids for contracting a replacement building inspector and zoning administrator, carried 5-0.
7. Motion by Small, second by Depoister to remove the ‘Welcome to Birchwood’ sign and get community input on a replacement, carried 5-0.
8. Motion by Depoister, second by Hurckman to mail previously discussed letters to property owners, carried 5-0.
9. Motion by Hurckman, second by VanGilder to create a new land lease for the Village’s 11-acre farmland, carried 5-0.
10. Motion by Small, second by Seffinga to approve Cigarette and Tobacco product licenses for Gary’s Grocery and Jason’s Market, carried 5-0.
11. Motion by Seffinga, second by VanGilder to approve operator’s licenses for Nichole Amborn, Leslie Clarke, Traci Galvin, Pam Landes, Julie Olmstead, Alexis Streit, Stacie Small, Catherine Widiker, Gloria Widiker, carried 5-0.
12. Motion by Small, second by Depoister for Birchwood to pay the Birchwood Historical Societies water/sewer bill each quarter, carried 5-0.
13. Motion by Small, second by Seffinga for the Board to go into closed session, roll call: Hurckman – yes, Seffinga – yes, Small – yes, Depoister – yes, VanGilder – yes, carried 5-0.
14. Motion by Seffinga, second by Small for the Board to reconvene in open session, carried 5-0.

 

Committee Meeting Reports

1. Street Committee submitted minutes from their recent meeting regarding current road plans.
2. There will be a LEAPS meeting on May 20^th from 10 to noon at the Village Hall.

 

Motion by Seffinga, second by Depoister to approve new bills, payroll, and acceptance of the treasurer’s report, carried 5-0.

 

Motion by Small, second by Seffinga to adjourn the meeting, carried 5-0.

 

Submitted by Chelsea Tompkins, Deputy Clerk-Treasurer