Annual Organizational Meeting and Regular Monthly Board of Trustees Meeting

PUBLIC NOTICE

Two Separate Meetings Will Be Held Sequentially – The Annual Organizational Meeting will be convened and adjourned before the Regular Monthly Board of Trustees Meeting is called to order.

Annual Organizational Meeting and Regular Monthly Board of Trustees Meeting

May 12th, 2026 at 5:30 pm

at the Birchwood Village Hall, 101 N Main St, Birchwood, WI 54817.

AGENDA:

ANNUAL ORGANIZATIONAL MEETING

1. Call to Order – Annual Organizational Meeting to Order
2. Pledge of Allegiance
3. Roll Call: R. VanGilder, B. Darkow, P. Parkos, T. LeBrocq, R. Seffinga
4. Approve Agenda.
5. Appoint committee members for the following terms:
   1. Plan Commission Member – Citizen (G. Hayes) – Village president to appoint (3 year term), subject to confirmation by the village board.
   1. Plan Commission Member (B. Darkow and P. Parkos) – Village president to appointed 2 village trustees (1 year term), subject to confirmation by the village board.  
   1. Police Committee Chairperson (S. Lindow) – Village president to appoint, subject to confirmation by the village board.
6. Adjournment of the Annual Organizational Meeting

REGULAR MONTHLY BOARD OF TRUSTEES MEETING

1. Call to Order – Regular Board of Trustee Monthly Meeting
2. Public Comments (on agenda items only – limit 3 minutes)
3. Reports (no discussion or action)
   1. Water/Sewer
   1. Street/Parks
   1. Police
   1. Building Inspector/Zoning Administrator
   1. BFCESD
4. Meeting Minutes Approval
   1. April 14, 2026- Regular Monthly Board of Trustees Meeting Minutes
5. Financial Report
   1. Review and discuss Monthly Financial Report (no action)
   1. Review year-to-date financials and budget performance for municipal, water, and sewer funds.
6. Municipal Utility Billing Requests
   1. Scott VanGilder
      1. Request to reduce sewer consumption on 1^st quarter utility bill due to water heater malfunction.
   1. Edwin Schoellermann
      1. Request to reduce sewer consumption on 1^st quarter utility bill due to leak in basement that did not go into sewer. (dirt floor)
7. Ordinance Amendment 11-2026 – Camp Fire Prevention Standards
   1. Discussion and possible action on amending Chapter 14 of the Village Code to establish campground fire prevention standards, consistent with Wisconsin Administrative Code ATCP 79.22. The ordinance applies to all public and private campgrounds within the Village and addresses general fire safety, fire extinguisher requirements, campfire containment and setbacks, grill maintenance, enforcement, and penalties.
8. Resolution 283-26 Amend the Comprehensive Plan Future Land Use Map
   1. Consideration and possible adoption of a resolution amending the Comprehensive Plan Future Land Use Map to correct a mapping error for Parcel ID 29579 (102 N. Wilson Street); administrative correction only, no zoning or policy change per recommendation by Plan Commission.
9. Conditional Use – Bob and Lisa Longacre
   1. Owner to present request to public
      1. Birch Lakes RV Park – 100 & 102 N Wilson St, PID 29579 – Proposed conditional use permit amendments related to campground facilities and accessory structures, including screened porches, storage sheds, and individual fire pits.
   1. Public Comments on the conditional use, limited to property owners within 10 feet of the site.
   1. Board review, discussion, and possible action
10. Conditional Use – Steve Dullian
    1. Owner to present request to public
       1. Birch Creek RV Park – 501 Wise Road, PID 29541 – Proposed conditional use permit amendments related to campground facilities and accessory structures, including shower house, storage sheds, and screened porch features.
    1. Public Comments on the conditional use, limited to property owners within 10 feet of the site.
    1. Board review, discussion, and possible action
11. Doolittle Park
    1. Waiting List Policy
       1. Review and possibly approve Doolittle Park Waiting List Policy
    1. Recreational Sports
       1. Discussion and possible approval of new basketball hoop and/or 2 frisbee golf nets
    1. Shower rate increase
       1. Increase shower rates from $0.50 to $1.00
    1. Parking
       1. Discussion and possible action on overflow, ATV, and trailer parking
12. Ordinance Amendment 9-2026 Animal Feces and Animal Littering
    1. Discussion and recommendation on possible amendment to Animal Waste Ordinance (Sec. 4-123) to determine whether amendments are needed to address waste deposited on public roadways, including waste generated by animal-drawn vehicles.
13. Ordinance Amendment 10-2026 – Vacant Building Program
    1. Consideration and possible adoption of vacant building program ordinance. The ordinance applies to vacant, abandoned, and condemned buildings and establishes program scope, exemptions, compliance requirements, and fees.
14. Conditional Use – Jeff and Lynn Brewer
    1. Presentation of request by property owner or representative
       1. Jeff & Lynn Brewer / Dave Cecil Builders, Inc – 700 N Knapmiller, PID 29483 -Proposed conditional use permit for razing an existing structure and constructing a new single‑family residence with an attached garage, including review of filling and grading activities subject to Village zoning requirements.
    1. Public Comments on the conditional use, limited to property owners within 10 feet of the site.
    1. Board review, discussion, and possible action
15. Adjournment.