June Board Meeting Minutes


The Village of Birchwood Trustees held the monthly Board Meeting on Tuesday, June 13, 2017, at 6:00 p.m. at the Birchwood Village Hall. Roll Call: Depoister, Hurckman, Seffinga, Small, VanGilder – Present.  The Pledge of Allegiance was recited.


Police Report – Chief of Police Adam Brunclik reported the conviction for the 2016 drug bust and the defendant was given six years in prison.  Chief will finish training at the end of this month.  There is an ongoing meth investigation that includes charges of child endangerment.  It was asked if he could use the speed detection unit on E. Cedar Ave.  Many UTV/ATV’s are not abiding to speed limit.


Maintenance Report – Ron Strand reports that mowing is an ongoing task being completed by both himself and Dan.  The well has had several issues this past few weeks; Tucker is working on getting an estimate on a new box and call out system.  Patching is happening as weather permits; a lot of rain in the past few days.  It was requested that mowing at “Shrock” property and property between the habitat house and Birch Haven needs to occur.  Also, inform the school that they are responsible for their three lots at Cedar and White. (Chief will inform)  Ron’s August plan is to clean culverts; especially by the “rock house”.   The Doolittle horseshoe pit should be removed as it poses a safety hazard to residents and guests; Small voicing concern that it should have been removed already per the Parks Committee; Strand will remove it at the earliest convenience.

Public Comment – Linda Zillmer requests the board act on a resolution to argue it before the meeting on July 14.  States that civic clubs should help pay for park storage shed, not the Village.  Brad Bratvold stated that residents should not be blowing their cut grass on the streets because it creates a hazard and a mess.  BOARD DIRECTS CLERK TO PUT NOTICE ON UTILITY BILL.


New Business

  1. Motion by Seffinga, second by Depoister to approve agenda as presented, carried 5-0.
  2. Motion by Depoister, second by Small to approve the minutes from May 9th board meeting as-is, carried 5-0.
  3. Teresa from MSA presented a Process for the Implementation of a New Municipal Well. Ideas include funding the process.  This project could take up to 2 ½ years.
  4. Motion by VanGilder, second by Depoister to approve $1500 for the shed and $200 for the rock, both to be utilized at the ballpark for storage; carried 5-0.
  5. Brad Bratvold presents the Bluegill Fest plans: tent will be placed on N. Main St. on Thursday night without using stakes; parade announcer will be out front of Bear Tracks; the ball tournament will occur; signs will be placed at the Welcome sign and Birchwood Best; they are meeting with Bear Tracks and Bluegill Bar about wristbands; signs will be placed that will state no carry-ins allowed.
  6. Motion by Small, second by Seffinga to join the consortium for searching and employing a building/zoning inspector; carried 5-0.
  7. Motion by Small, second by Seffinga to approve payment of invoices #1556761, #1556763, #1556771, and #1556798 to CliftonLarsonAllen for the 2016 Audit; carried 5-0.
  8. Motion by Depoister, second by Small, carried 5-0, to condemn building at 322 S. Main St and order it be razed within 30 days; allow property at 406 W. Balsam a two-week extension per owner request.
  9. Motion by Seffinga, second by Hurckman, to “table” any action on the fee schedule until the 2017 budget hearing, carried 5-0.
  10. Motion by Seffinga, second by Depoister, to approve alcohol permits for Paul’s Pizza Den, Ed’s Pitstop, Jason Market, Gary’s Grocery, Birchwood Café, Bear Tracks, and Bluegill Bar, carried 5-0.
  11. Motion by Small, second by Depoister, to approve operators permits for Scribner, VanGilder, Garret, and Randolf, carried 5-0.
  12. Motion by Small, second by Seffinga for the Board to go into closed session pursuant to 19.85(1)(c) and 19.85(1)(b) WI statues which, if discussed publicly, would likely have a substantial adverse effect upon the reputation of any person(s) referred to in such data., roll call: Hurckman – yes, Seffinga – yes, Small – yes, Depoister – yes, VanGilder – yes, carried 5-0.
  13. Motion by Seffinga, second by Small for the Board to reconvene in open session, carried 5-0


Motion by Small, second by Seffinga to approve new bills, payroll, and acceptance of the treasurer’s report, carried 5-0.


Motion by Seffinga, second by Small to adjourn the meeting, carried 5-0.


Submitted by Kathy Paquette, Clerk-Treasurer

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